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Multiple Repositories... What is your Best Strategy?

Multiple Repositories... What is your Best Strategy?

Abstract

Over the past decade, organizations have understood the importance of ECM to improve business operations. These investments were adhoc and made as an when required by the departments of these organizations. Although these investments have enabled organizations but have also created islands of content. Most organizations today have more than 2 repositories. It is essential that organizations are able to leverage content from all of its repositories to ensure that it can succeed in view of the current economic challenges. An Enterprise content consolidation and federation would not only decreases IT costs but also would decrease organizations operating expenditures with unified processes, stable architecture, and better content access and informed decision making. But these benefits come with their own costs of content migration and repository license and maintenance costs. Therefore, making it essential for organization to conduct a detailed analysis before deciding whether to consolidate or migrate.

Excerpts from the Paper
With 85% of the organization’s information stored in the unstructured format, 79% of organizations use over 2 repositories and 25% organizations use over 15 repositories to manage unstructured content, there is an immediate need for improved access to unstructured content to enable faster, better-informed decisions. Due to multiple repositories being used, the most common problem that organizations face today is that the information required to run the organization is there, but is inaccessible. The siloed information in various repositories throughout the organization causes redundancy of data, applications, processes, and infrastructure. This in-effect has negative impact because it increases costs, decreases productivity and reduces agility of business to adopt changes.

 

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