SEBI has simplified the transmission process for securities by introducing standardized documentation, faster processing timelines, and ease of compliance for claimants. Shareholders may refer to the detailed transmission procedure and prescribed forms provided below

The threshold for claims for Quick Transmission Processing (‘QTP’) and simplified documentation are follows:

Notes:

1. The value of securities shall be quantified by the claimant on the basis of the previous closing price of such securities at any one of the recognized stock exchanges.
2. QTP is applicable only for low-value claims by immediate relatives (parents, spouse, children, parents-in-law)

List of documentation to be submitted

Notes

1. The Company may, for cases above threshold for simplified documentation, seek additional documents over and above those prescribed by SEBI, if so required.
2. “apostille” refers to a certificate that authenticates the origin of a public document (e.g., a birth, marriage or death certificate, a judgment, an extract of a register or a notarial attestation). Apostilles can only be issued for documents issued in one country which is a party to The Hague Apostille Convention and that are to be used in another country which is also a party to the Convention.
3. “relevant authority” for the purpose of legal heirship certificate or equivalent certificate shall mean a revenue authority not below the rank of a Tehsildar or equivalent authority.

4. “verifiable death certificate” shall refer to:

   • an original death certificate or copy of death certificate attested by the nominee subject to verification with the original;

   or

   • copy of death certificate duly attested by a notary public or a Gazetted Officer or a Judicial Magistrate First Class (“JMFC”);

   or

   • death certificate with Quick Response (QR) code

5. In cases involving death of an investor outside India, ‘proof of death’ document is issued by an authority outside the country. In such cases, a certified true copy of the document issued for ‘proof of death’, certified in the country of its issuance through any of the following modes will be accepted:

   • a Court Magistrate or Judge or Notary Public in the country of issuance; or Consularisation by Indian Embassy/ Consulate General in the country of issuance; or apostilled;

   or

   • certification by authorised officials of overseas branches of Scheduled Commercial Banks registered in India/ certification by authorised officials of branches of overseas banks with whom Indian banks have correspondent banking relationships.

   In case the original death certificate is issued in a language other than English, the claimant shall also submit a self-certified copy of translation of death certificate into English along with certified copy of the original death certificate.

6. The provisions applicable to transmission of securities shall also apply, mutatis mutandis, to securities transferred to the Investor Education and Protection Fund (IEPF).