Shareholder self-service Portal
| For Queries related to the shares of the Company, the shareholders may access self-service portal ‘SWAYAM’ which is a secure, user-friendly web-based application, developed by our Registrar & Share Transfer Agent M/s. MUFG Intime India Pvt. Ltd. that empowers shareholders to effortlessly access various services. Shareholders are requested to get registered and have first-hand experience of the portal. This application can be accessed at https://swayam.linkintime.co.in |
Frequently Asked Questions
Important Links
| Links | Purpose |
|---|---|
| SEBI Master circular | SEBI Master Circular |
| Form ISR-1 | Registering/Updating the KYC Details |
| Form ISR-2 | Confirmation of signature of security holder by Bank |
| Form ISR-3 | Declaration to opt-out of Nomination |
| Form ISR-4 | Request for duplicate share certificate & other services |
| Form ISR-5 | Request for Transmission |
| Form SH-13 | Registration of Nomination |
| Form SH-14 | Cancellation/Variation in Nomination |
General Information about the Company
L74140DL1991PLC046369
INE860A01027
806, Siddharth 96, Nehru Place,
New Delhi-110019, India
The equity shares of HCLTech are listed and traded on The National Stock Exchange of India Ltd. (‘NSE’) and BSE Limited (‘BSE’).
Further, the Stock Exchange Scrip Codes are mentioned below:
NSE - HCLTECH
BSE - 532281
Below are the contact details to connect with RTA of the Company/Company Secretary:
Registrar and Share Transfer Agent (“RTA”)
M/s. MUFG Intime India Private Limited (formerly known as Link Intime India Private Limited)
(Unit: HCL Technologies Limited)
C-101, 247 Park, L.B.S. Marg,
Vikhroli (West), Mumbai- 400083,
Maharashtra
Tel: 18001020878 Fax: 022-49186060
Email: rnt.helpdesk@in.mpms.mufg.com
Website: https://in.mpms.mufg.com/Company Secretary of the Company
Manish Anand
Company Secretary
HCL Technologies Limited
2nd Floor, Corporate Towers,
Plot No.3A, Sector- 126,
Noida 210304, Uttar Pradesh, India
Tel: +91-120-4306000
Email: investors@hcltech.com
Dematerialisation of Shares
Dematerialisation is the process by which physical certificates of shareholders are converted to an equivalent number of securities in electronic form.
For converting the shares held in physical form to electronic form (i.e. Dematerialise), shareholders are required to open a Demat account with any Depository Participant (“DP”) and surrender the original share certificates to them along with the duly completed Dematerialisation Request Form (“DRF”).
The DP will send this request to the Registrar and Share Transfer Agent (“RTA”) of the Company and on verification of the documents by the RTA, the dematerialisation request will be confirmed and the shares, in turn, will be credited to the respective shareholder’s demat account. In case of joint holders, the names of the shareholders in the Demat account shall be in same order with the shares held in physical form.
Further, it is advisable to submit Form ISR-2, original unsigned cancelled cheque, self-attested PAN card and Aadhar Card / Passport of all the holders to avoid rejection.
Process to register/update KYC and other details
If shares are held in Physical Form
As per SEBI Master Circular no. SEBI/HO/MIRSD/POD-1/P/CIR/2023/70 dated May 17, 2023, shareholders holding shares in physical form are required to submit the following forms along with the required documents, as applicable, to the RTA of the Company.
| Forms | Purpose |
|---|---|
| Form ISR-1 | Registering/Updating the KYC Details |
| Form ISR-2 | Confirmation of signature of security holder by Bank |
| Form ISR-3 | Declaration to opt-out of Nomination |
| Form SH-13 | Registration of Nomination |
| Form SH-14 | Cancellation/Variation in Nomination |
If shares are held in dematerialised Form
If the shares are held in dematerialised form, the records of such shares are maintained by DP of the shareholder. Therefore, the shareholders are required to approach their DP to effect such changes/updation.
“In case of non-updation of PAN or Choice of Nomination or Contact Details or Mobile Number or Bank Account Details or Specimen Signature in respect of physical folios, dividend/interest etc. shall be paid only through electronic mode with effect from April 01, 2024 upon furnishing all the aforesaid details in entirety. If a security holder updates the PAN, Choice of Nomination, Contact Details including Mobile Number, Bank Account Details and Specimen Signature after April 01, 2024, then the security holder would receive all the dividends/interest etc. declared during that period (from April 01, 2024 till date of updation) pertaining to the securities held after the said updation automatically”
- In case of change in name on account of marriage - Marriage Certificate or copy of valid Passport showing spouse name or publication of name change in official gazette, original share certificate(s) and any document evidencing the old name as per Annexure 12 of SEBI Master circular.
- In case of change in name on account of reasons other than marriage - Publication of name change in official gazette, original share certificates and any document evidencing the old name as per Annexure 12 of SEBI Master circular.
Notes:
- In order to apply for change of name, the folio of shareholders must be KYC compliant.
- Attestation by Notary Public / First Class Magistrate should mention their name, full address, registration number and affix their seal, Notarial / Court Fee stamps, as applicable.
- Attestation by Bank Manager should bear the name, full address and official stamp of the bank
Issuance of Duplicate Share Certificate
On loss of the original share certificate(s), the shareholders are requested to inform the Company’s Registrar and Share Transfer agent (‘RTA’) immediately quoting their folio number and details of share certificates, if available. The RTA shall immediately mark a caution on the concerned folio to prevent any further transfer of shares covered by the lost share certificate(s).
In order to get the duplicate share certificate in lieu of the lost original share certificate, the shareholders are required to submit a request in Form ISR-4 along with the relevant documents as informed by the Company’s RTA.
Transfer of Shares
As per amendment in the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, transfer of shares held in physical form is prohibited with effect from April 1, 2019. Accordingly, the shareholders are required to dematerialise their shares in order to transfer the shares.
Transmission & Transposition of Shares
Transmission of shares held jointly: .
In case the shares are held in joint names and one of the holders is deceased, the surviving holder(s) is/are requested to submit a duly signed letter along with Form ISR-5, Form ISR-1 & Form ISR-2, notarized copy of death certificate, original share certificates, original unsigned cancelled cheque and any other document as required by the RTA.
The Company/RTA, on receipt of the said documents, will delete the name of deceased shareholder from its records and issue a Letter of Confirmation (“LC”) in favour of the surviving holder(s). Within 120 days of issuance of the letter, the shareholders are required to submit the demat request along with LC to the DP so that the share be transmitted in demat form.
Transmission of shares held singly:
The list of the documents required for transmission of shares ,where the nomination is registered or where the nomination is not registered are provided at the below link:
- List of Documents
Annexure to the List of Documents
(Once re-directed to the hyperlink, please click on “General-Downloadable Formats” and select “Transmission of shares”)
In order to change the order of names on the physical share certificates, the registered shareholders shall make an application to the Company or RTA in Form ISR-4 along with the documents, if any, as suggested by the RTA. The said form shall be signed (as per the specimen signatures recorded with the Company) by all the shareholders.
On receipt of the said document, the name of shareholders will be transposed in the records and a LC will be issued to the shareholders. The shareholders are required to submit the demat request along with LC to the DP within 120 days of issuance of the letter for obtaining the shares in your Demat Account.
Alternatively, the shareholders can also submit the original share certificates with their DPs for transposition as well as dematerialisation of the shares.
Dividend
Please click here for knowing the details of your unpaid and unclaimed dividends.
In case where dividend warrants/demand drafts issued by the Company is not encashed by the shareholders due to any reason, such shareholders are required to write to the Company/ RTA for remittance of such unclaimed dividend quoting the dividends details not received by them along with the updated Client Master List (“CML”) showing their updated bank details. If the dividends are found unpaid as per bank records, the dividend amount will directly be credited to the updated bank account of shareholders as provided in CML.
Please note that where validity of dividend warrants/demand drafts issued by the Company is not expired, the shareholders are required to provide original dividend warrants/ demand drafts along with updated CML.
The shareholders whose dividends and shares have been transferred by the Company to the IEPF may claim them from the IEPF Authority, by submitting an online application in web-form IEPF-5 available at https://www.iepf.gov.in/IEPF/corporates.html.
The shareholder can also check for unclaimed/unpaid dividend details at Company’s website at Unclaimed & unpaid dividend | HCLTech.
Tax Deduction at Source (TDS) on Dividend Distribution
Please click here Deduction of Tax on Dividend Payments | HCLTech.
Shareholders can use the “View Your Tax Credit” (Form 26AS) facility available at www.incometax.gov.in.
Below are the steps to be followed for the same:
- Go to the 'My Account' menu, click 'View Form 26AS (Tax Credit)' link.
- Read the disclaimer, click 'Confirm' and the user will be redirected to TDS-CPC Portal.
- In the TDS-CPC Portal, Agree the acceptance of usage, and click on ‘Proceed’.
- Click 'View Tax Credit (Form 26AS)'
Please note the credit in Form 26AS shall be reflected after TDS statement filed by the Company on a quarterly basis is processed by tax authority.
