Connected Workplace

Overview

The modern workplace is rapidly evolving to support hybrid work, where employees expect seamless transitions between home and office environments. As organizations strive to meet these expectations, they are reimagining physical workspaces to be more flexible, intelligent, and experience-driven. This shift demands a new approach to workplace design, integrating digital collaboration tools with smart infrastructure to enhance productivity, safety, and engagement.

However, this transformation brings several challenges. Enterprises must optimize space usage, manage shared resources like meeting rooms and hot desks, and deliver intuitive experiences for employees and visitors. Manual processes for room bookings, signage, and visitor management often lead to inefficiencies, while the pressure to meet sustainability goals adds another layer of complexity. The Connected Workplace addresses these needs by creating a unified, tech-enabled environment that supports the future of work.

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Overview

Solution

HCLTech’s Connected Workplace offering transforms traditional offices into intelligent, flexible, and experience-driven environments. It integrates physical infrastructure with digital collaboration tools to create a seamless, AI-enhanced workplace that supports hybrid work, improves space utilization, and enhances employee satisfaction.

To simplify setup and operations, HCLTech offers Meeting Room-as-a-Service (MRaaS), a subscription model that covers design, hardware, installation, and support for a smooth, cost-effective rollout.

All this is powered by Rendezvous, HCLTech’s AI platform that provides real-time monitoring, smart issue resolution, and performance insights.

Core Capabilities Offered:

Meeting Rooms

Meeting Rooms

Smart, AI-enabled video conferencing rooms with one-touch join, occupancy sensors, and energy-efficient controls.

Hot Desking

Hot Desking

Flexible desk booking systems with real-time availability and mobile access.

Room & Space Booking

Room & Space Booking

Centralized scheduling for meeting rooms, focus areas, and collaboration zones.

Digital Signage

Digital Signage

Dynamic displays for announcements, wayfinding, and real-time updates.

Visitor Management

Visitor Management

Contactless check-in, virtual reception, and security integration.

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Services

HCLTech offers a comprehensive suite of services to design, deploy, and manage Connected Workplace environments:

ConsultCollab

ConsultCollab

  • Workplace assessment and strategy development
  • Technology audits and sustainability alignment
  • Vendor-agnostic advisory for space and device planning
TransformCollab

TransformCollab

  • End-to-end design, procurement, and deployment of smart workplace infrastructure
  • Integration with legacy systems and collaboration platforms
  • User-centric design for high adoption and productivity
ManageCollab

ManageCollab

  • 24/7 monitoring of workplace assets and collaboration tools
  • Proactive issue resolution and SLA/XLA-driven support
  • Analytics-based optimization of space and device usage
ExtendCollab

ExtendCollab

  • Integration with business applications and facility management systems
  • Custom workflows for room booking, visitor access, and signage
  • AI-powered automation for routine workplace operations

Partner Ecosystem

HCLTech’s Connected Workplace is powered by a robust partner ecosystem, including:

Microsoft
Cisco
Zoom
Poly
Logitech
Neat
Jabra
Yealink
Dten
Peoplelink
AppSpace